|Article & Section||Proposed Change||Summary|
|Article IV, SECTION 3 - Board of Directors, VOTING RIGHTS AND AUTHORITY||The Board of Directors shall consist of at least
This change aims to make it easier for the Board of Directors to have a quorum to conduct business and make the number of Directors compliant with other Bylaw provisions.
One section of the TPEA Bylaws states that the term of office for a Director is three years, but another section extends the term of office for an additional year for a person elected to the President-Elect’s office in the third year of his or her term. This creates a 4-year term for some Directors.
Over time, extending Directors’ terms has caused the Board to have a different number of Directors elected each year.
|Article IV, SECTION 5: Board of Directors, ELECTIONS: Active members of the Association shall elect Directors at the annual meeting.||No more than one-third (1/3) of the Directors may be an employee of the same state agency. No more than one-third (1/3) of the Directors may be a retiree of a state agency. A nominee’s or Board member’s agency and retirement status shall be determined at the time of the election.||Adds a provision setting the election as the time to determine compliance with this section.|
|Article IV, SECTION 8: Board of Directors, VACANCY||(a) When a Director position is vacant,
||This change prevents vacancies on the Board of Directors when multiple positions become vacant during a fiscal year.|
|Article IV, SECTION 10: Board of Directors, ELIGIBILITY||This change eliminates the one-year term extension for the President-Elect of the Board of Directors.|
|Article VI, SECTION 1: Officers|| The officers of the Association shall be President,
||The primary duty for the President-Elect is to prepare for becoming President the following year. The primary duty of the Vice President is to preside at meetings when the President is unavailable. Combining the President-Elect and Vice President positions into one position is efficient and accomplishes the purpose of each position.|
| Article VI, SECTION 3: Officers, VICE PRESIDENT
||The Vice President
||This change is tied to the change in Section 1 where the Vice President and President-Elect positions are combined.|
|Provision is moved to Section 3, where the Vice President and President-Elect positions are combined.|
|Article VI, Sections 4-10||Article IV, Section 4-9
||Renumbered all sections in Article IV after Section 3|
|Article VI, SECTION 4
||The Treasurer shall be responsible for all the monies and securities of the Association. The Treasurer shall keep regular books in the office of the Association and all monies of the Association shall be deposited in such depositories as shall be selected by the Executive Committee. In addition, the Treasurer shall perform all duties usually pertaining to that office or delegated by the Board of Directors or Executive Committee.
||Modernize the provision to allow for electronic banking. The TPEA Treasurer continues to oversee financial transactions. The Board policies and procedures dictate the expenditure approval process.|
|Article VI, Section 5
||The Board of Directors shall elect three (3)
||Section number change: this change is tied to the changes in Sections 1 & 3 where the Vice President and the President-Elect positions are combined.|